Sample Reports
A look at the financial reports every board gets out of the box — true double-entry Balance Sheet, budget-vs-actual Income Statement, and homeowner AR Aging. Built with fictional sample data below, so you can see the real layout without signing in.
Willow Creek Community Association
Financial Report (Sample)
As of March 31, 2026
Financial Report
A single packet bundling every report your board reviews each month
Balance Sheet
As of March 31, 2026
| Account | Operating | Reserve | Total |
|---|---|---|---|
| Assets | |||
| 1000 -Operating Cash | $82,450.12 | — | $82,450.12 |
| 1010 -Reserve Cash | — | $214,300.00 | $214,300.00 |
| 1500 -Assessments Receivable | $6,230.00 | — | $6,230.00 |
| 1600 -Prepaid Insurance | $3,100.00 | — | $3,100.00 |
| Total Assets | $91,780.12 | $214,300.00 | $306,080.12 |
| Liabilities | |||
| 2000 -Accounts Payable | $8,550.00 | — | $8,550.00 |
| 2100 -Prepaid Assessments | $2,860.00 | — | $2,860.00 |
| Total Liabilities | $11,410.00 | $0.00 | $11,410.00 |
| Equity | |||
| 3000 -Fund Balance | $73,970.00 | $200,000.00 | $273,970.00 |
| 3100 -Current Year Net Income | $6,400.12 | $14,300.00 | $20,700.12 |
| Total Equity | $80,370.12 | $214,300.00 | $294,670.12 |
| Total Liabilities + Equity | $91,780.12 | $214,300.00 | $306,080.12 |
Income Statement (Operating)
March 2026 · YTD through March 2026, grouped by expense category
| Account | Mar Actual | Mar Budget | Mar Variance | YTD Actual | YTD Budget | YTD Variance | Annual Budget |
|---|---|---|---|---|---|---|---|
| Income | |||||||
| 4000 -Regular Assessments | $24,500.00 | $24,500.00 | $0.00 | $73,500.00 | $73,500.00 | $0.00 | $294,000.00 |
| 4100 -Late Fees | $320.00 | $200.00 | $120.00 | $890.00 | $600.00 | $290.00 | $2,400.00 |
| 4200 -Interest Income | $85.00 | $50.00 | $35.00 | $240.00 | $150.00 | $90.00 | $600.00 |
| Total Income | $24,905.00 | $24,750.00 | $155.00 | $74,630.00 | $74,250.00 | $380.00 | $297,000.00 |
| Expenses | |||||||
| 5010 -Management Fee | $3,200.00 | $3,200.00 | $0.00 | $9,600.00 | $9,600.00 | $0.00 | $38,400.00 |
| Total General Administrative | $3,200.00 | $3,200.00 | $0.00 | $9,600.00 | $9,600.00 | $0.00 | $38,400.00 |
| 5110 -Legal Fees | $450.00 | $600.00 | -$150.00 | $1,100.00 | $1,800.00 | -$700.00 | $7,200.00 |
| Total Professional Charges | $450.00 | $600.00 | -$150.00 | $1,100.00 | $1,800.00 | -$700.00 | $7,200.00 |
| 5210 -Insurance Premium | $1,850.00 | $1,850.00 | $0.00 | $5,550.00 | $5,550.00 | $0.00 | $22,200.00 |
| Total Insurance | $1,850.00 | $1,850.00 | $0.00 | $5,550.00 | $5,550.00 | $0.00 | $22,200.00 |
| 5310 -Water & Sewer | $2,100.00 | $2,000.00 | $100.00 | $6,300.00 | $6,000.00 | $300.00 | $24,000.00 |
| 5320 -Electric (Common Area) | $640.00 | $600.00 | $40.00 | $1,920.00 | $1,800.00 | $120.00 | $7,200.00 |
| Total Utilities | $2,740.00 | $2,600.00 | $140.00 | $8,220.00 | $7,800.00 | $420.00 | $31,200.00 |
| 5410 -Landscaping | $4,800.00 | $4,500.00 | $300.00 | $14,200.00 | $13,500.00 | $700.00 | $54,000.00 |
| Total Landscape Maintenance | $4,800.00 | $4,500.00 | $300.00 | $14,200.00 | $13,500.00 | $700.00 | $54,000.00 |
| 5510 -Pool Maintenance | $1,200.00 | $1,200.00 | $0.00 | $3,600.00 | $3,600.00 | $0.00 | $14,400.00 |
| Total Pool Maintenance | $1,200.00 | $1,200.00 | $0.00 | $3,600.00 | $3,600.00 | $0.00 | $14,400.00 |
| Total Expenses | $14,240.00 | $13,950.00 | $290.00 | $42,270.00 | $41,850.00 | $420.00 | $167,400.00 |
| Net Income | $10,665.00 | $10,800.00 | -$135.00 | $32,360.00 | $32,400.00 | -$40.00 | $129,600.00 |
AR Aging
Accounts receivable aging as of March 31, 2026, with a summary by charge type
Current (0-30)
$700.00
31-60 Days
$375.00
61-90 Days
$350.00
90+ Days
$1,900.00
Total AR
$3,325.00
| Homeowner | Owner # | Unit | Charge Type | Current | 31-60 | 61-90 | 90+ | Total |
|---|---|---|---|---|---|---|---|---|
| Anderson, Kimberly | WC-0012 | 145 Willow Creek Dr | Assessment | $350.00 | — | — | — | $350.00 |
| Baxter, Michael | WC-0027 | 210 Willow Creek Dr | Late Fee | — | $375.00 | — | — | $375.00 |
| Chen, Diane | WC-0041 | 88 Maple Grove Ct | Assessment | — | — | $350.00 | $700.00 | $1,050.00 |
| Davidson, Robert | WC-0058 | 302 Willow Creek Dr | Special Assessment | — | — | — | $1,200.00 | $1,200.00 |
| Ellis, Sarah | WC-0073 | 17 Maple Grove Ct | Assessment | $350.00 | — | — | — | $350.00 |
| Grand Total | $700.00 | $375.00 | $350.00 | $1,900.00 | $3,325.00 | |||
Summary by Charge Type
| Charge Type | Current | 31-60 | 61-90 | 90+ | Total |
|---|---|---|---|---|---|
| Assessment | $700.00 | — | $350.00 | $700.00 | $1,750.00 |
| Late Fee | — | $375.00 | — | — | $375.00 |
| Special Assessment | — | — | — | $1,200.00 | $1,200.00 |
| Grand Total | $700.00 | $375.00 | $350.00 | $1,900.00 | $3,325.00 |
Accounts Payable
Open payables by vendor as of March 31, 2026
Open Payables
$8,550.00
Vendors with a Balance
4
1099 Vendors
2
| Vendor Code | Vendor Name | Category | 1099 | Balance |
|---|---|---|---|---|
| V-1001 | GreenScape Landscaping | Landscape Maintenance | — | $4,800.00 |
| V-1030 | Metro Water Utility | Utilities | — | $2,100.00 |
| V-1014 | Coastal Pool Services | Pool Maintenance | Yes | $1,200.00 |
| V-1022 | Bright Legal Group | Professional Charges | Yes | $450.00 |
| Grand Total | $8,550.00 | |||
Bank Reconciliation
Operating Cash — March 2026 statement
Statement Date
March 31, 2026
Recon Status
Reconciled
Unreconciled Items
3
Book Balance
$82,450.12
Bank Side
ADD: Deposits in Transit (2 items)
| Date | Type | Description | Amount |
|---|---|---|---|
| Mar 29, 2026 | AR_RECEIPT | Assessment Batch Deposit | $2,500.00 |
| Mar 30, 2026 | AR_RECEIPT | Late Fee Deposit | $1,000.00 |
LESS: Outstanding Checks / Payments (1 item)
| Date | Type | Description | Amount |
|---|---|---|---|
| Mar 28, 2026 | AP_PAYMENT | Check #1042 — GreenScape Landscaping | $370.00 |
Book Side (General Ledger)
✓ Fully Reconciled
Difference
$0.00
General Ledger
Operating Cash — March 2026 detail
Total Debits
$4,200.00
Total Credits
$2,495.00
Net Balance
$1,705.00
Transactions
7
| Date | Type | Description | Debit | Credit |
|---|---|---|---|---|
| Mar 03, 2026 | AR_RECEIPT | Assessment Payment — Anderson, Kimberly | $350.00 | — |
| Mar 05, 2026 | AP_PAYMENT | Check #1041 — Metro Water Utility | — | $2,100.00 |
| Mar 10, 2026 | AR_RECEIPT | Assessment Payment — Ellis, Sarah | $350.00 | — |
| Mar 15, 2026 | AP_PAYMENT | Check #1042 — GreenScape Landscaping | — | $370.00 |
| Mar 20, 2026 | JE | Bank Service Fee | — | $25.00 |
| Mar 29, 2026 | AR_RECEIPT | Assessment Batch Deposit | $2,500.00 | — |
| Mar 30, 2026 | AR_RECEIPT | Late Fee Deposit | $1,000.00 | — |
| Total | $4,200.00 | $2,495.00 | ||